We're Hiring!

Title: FXD Program Coordinator, Student Media

VP Area: Student Publications

Department: Publications Board

Work Schedule: Fixed daytime hours Monday-Friday

Telework Availability: On-campus Position

FLSA Status: Non-Exempt

Employee Classification: Regular full-time (staff 30+ hours)

Hours per week: 40

Months per year: 12

Fixed Term End Date (if applicable): 2026-06-30

Job Purpose:

The Program Coordinator for Student Media oversees, advises and mentors students in assigned publications, support areas and projects. Responsibilities include managing expense/revenue budgets, payroll budgets, print production and promotions. Provides technical production support to publications and travel planning for Student Media.

Essential Functions:

• 60% - Supervise and Manage student staff -
  • Supervise, manage and advise students in the areas of: Spires Yearbook; Promotions Team; Literary Journals; Photography, including Publications Manager, Office Manager and work study office assistants.
    • Assists with development and implementation of student trainings.
    • Implements and manages assessment surveys on student training and programming.
  • Team and Operational Effectiveness: Meet regularly, at least once a month, with all direct reports.
    • Manage performance on an ongoing basis throughout the year.
    • Ensure effective performance management for indirect reports.
    • Create and ensure opportunities for team development through multiple mechanisms and support recognition efforts that build morale.
  • Steward all resources, including budget, effectively and appropriately.
  • Meet operational targets, develop innovate solutions and continuously improve department and operational efforts.
  • Support and contribute to hiring efforts that meet our operational and mission needs.
  • Develop and Support Inclusive Environments: Ensure all staff are effectively onboarded to their role.
    • Actively build relationships and demonstrate a bias for collaboration.
    • Address and resolve conflicts.
    • Communicate regularly with all team members through multiple mechanisms. - (Essential)

• 20% - Digital and Print Manager -
  • Oversee print production and file preparation for print products that include: The Gonzaga Bulletin, coupon book, dining guide, student planner and others.
    • Oversee advertising layout manager on print layout and press configurations.
    • Seek and manage competitive price bids.
    • Manage and update Student Media pages on Gonzaga website. - (Essential)

• 10% - Manage Budgets and Payroll -
  • Manage production, expenses and payroll budgets for Spires Yearbook, Promotions, Our Voices, One World, Charter, Reflection, Photography and Office Assistants.
  • Manage revenue goals for Spires products, including reservation fee, Senior Tributes, mailing fee, portrait rebate and social media advertising.
  • Manage Concur Travel & Expense reconciliation and invoice processing.
  • Provide expenses and revenues reports to supervisor, Student Media Board and others when needed. - (Essential)

• 5% - Administrative Work for Student Media Board
  • Provide administrative support, including scheduling of editor and adviser interviews, meeting notices, voting facilitation, room scheduling, meeting minutes, etc.
  • Provide Student Media Board with research and assistance on trends and best practices in college media.
  • Provide support to advisers.
  • Attend meetings and serve as a non-voting member of the Student Media Board. - (Essential)

• 5% - Travel Management
  • Schedule and coordinate flights, hotels and ground transportation for all Student Media travel.
  • Process travel expense advance forms.
  • Manage and submit travel expense and reimbursement reports. - (Essential)

• Additional Duties as Assigned by the Department

Educational Requirement:

Bachelor's Degree or Equivalent Experience

Years of Related Experience Requirement:

1 year

In lieu of the educational qualifications, candidates may qualify with equivalent professional experience at a ratio of one year of experience for each year of required education. 

Certifications and/or Licensures:

Skills & Abilities:

• Minimum 1 year experience in student media, journalism, media adversity or student affairs in a higher education setting.
• Understanding of print and digital media production processes
• Basic budget management skills
• Ability to advise and mentor students
• Strong organizational and project management abilities
• Basic knowledge of media law and ethics
• Strong written and verbal communication skills
• Marketing and promotions experiences 
• Proficient in Microsoft Office, Excel, and Word
• Proficient in English written and verbal communication skills
• Excellent organizational skills
• Strong customer service skills
• Ability to interpret and apply complex policies and regulations
• High analytical capability, with ability to identify issues, compare data, and resolve discrepancies
• Ability to work flexible schedule including mornings, evenings, weekends, and holidays as needed

Preferred Qualifications:

• Masters Degree
• 2+ years of direct experience working with student media or advising student organizations in a college or university setting.
• Journalism experience.
• Experience with budget oversight and payroll processes
• Knowledge of student development theory and experience applying it in student advising
• Familiarity with student travel planning, risk management, and university policies
• Experience with diversity, equity, and inclusion initiatives in media or student affairs
• Experience supporting multimedia production (video, audio, web)
• Previous experience working in a higher education setting

Physical & On-Campus Requirements:

In-Office Presence - Ability to work on-site in typical office setting and participate in in-person meetings with colleagues: 5 days/week

Standing/Sitting - Ability to remain in a stationary position for a prolonged period: Daily (>75% of time)

Walking - Ability to move about on foot to accomplish tasks: Daily (>75% of time)

Lifting/Carrying - Ability to move or transport objects up to a specified weight (e.g., 50 pounds): Often (50%-75% of time)

Attention to Detail - Ability to focus on detailed tasks for extended periods: Daily (>75% of time)

Problem-Solving - Ability to identify and resolve issues effectively: Daily (>75% of time)

The budgeted salary range that the University reasonably expects to offer for this position: $20.20 to $21.63

Pay Range:

Minimum Salary (Non-Exempt): $20.20

Midpoint Salary (Non-Exempt): $25.24

Maximum Salary (Non-Exempt): $30.28

Is this position eligible for relocation reimbursement or a signing bonus?: False