We're Hiring!

Title: FXD Budget Assistant

VP Area: Center for Community Engagement-CCE

Department: Center for Community Engagement-CCE

Work Schedule: Fixed daytime hours Monday-Friday

Telework Availability: Hybrid Available

FLSA Status: Non-Exempt

Employee Classification: Fixed Term Staff

Hours per week: 20

Months per year: 12

Fixed Term End Date (if applicable): 2027-05-31

Required Application Materials: Resume and Cover Letter

Job Purpose:

Provide the office of the Center for Community Engagement budget assistance and support. This position works with the Assistant Director of Operations to manage the departmental budget, assist with grant budget tracking and reporting, support procurement, and provide regular financial statements and reports to support the department's financial operations. Additionally, this position maintains relevant departmental databases and files and manages staff travel.

Essential Functions:

70% - Departmental Budget Management Support

• Supports the Assistant Director of Operations in managing the CCE budget through the year in light of shifting spending priorities.
• Processes income from gifts, grants, endowments, and program revenue.
• Works with CCE assistant dean and assistant director of operations to ensure that all income is directed correctly.
• Works with student leaders and supports students in managing budgets and purchasing for their programs.
• Provides support in budget and finance functions (Concur, CashNet, purchasing, reimbursements, travel, etc.)
• Performs monthly budget reconciliation to ensure that all purchases and donations have been processed correctly.
• Distributes monthly budget reports to CCE staff members.
• Executes purchase orders, reimbursements, direct pay requests, journal entries, and BARs as needed.
• Supports gift and grant budgetary processes.
• Tracks and allocates gift/grant funds and expenditures, provides input on prospective grant budgets, and prepares budget documents required for grant applications.
• Supports CCE program payments/fundraising, tracking of donations, and gift acknowledgements.
• Supervise student employees, as needed. 

30% - Business Operations Management

• Performs a wide range of advanced administrative duties including composing communication, maintaining confidential department records, requiring independent judgement and initiative on assignments that are sensitive in nature.
• Supports staff and students in scheduling and coordinating travel related logistics to immersion/service locations, conferences and business meetings. -
• Supports purchasing related tasks for CCE wide/sponsored events.
• Plans and procures student appreciation gifts for the CCE. 
• Additional Duties as Assigned by the Department

Educational Requirement:

Vocational, Associates, or Technical Degree

Years of Related Experience Requirement:

3 years

In lieu of the educational qualifications, candidates may qualify with equivalent professional experience at a ratio of one year of experience for each year of required education. 

Skills & Abilities:

Proficient in Microsoft Office, Excel, and Word
Proficient in English written and verbal communication skills
Excellent organizational skills
Demonstrated time management, punctuality, and priority setting skills
Strong attention to detail and accuracy
Ability to maintain confidentiality
Strong customer service skills
High analytical capability, with ability to identify issues, compare data, and resolve discrepancies

Preferred Qualifications:

Experience using BANNER.
Experience working in higher education.
Experience with grant/gift accounting.

Physical & On-Campus Requirements:

In-Office Presence - Ability to work on-site in typical office setting and participate in in-person meetings with colleagues: 1 day/week

Standing/Sitting - Ability to remain in a stationary position for a prolonged period: Daily (>75% of time)

Walking - Ability to move about on foot to accomplish tasks: Often (50%-75% of time)

Lifting/Carrying - Ability to move or transport objects up to a specified weight (e.g., 50 pounds): Often (50%-75% of time)

Attention to Detail - Ability to focus on detailed tasks for extended periods: Daily (>75% of time)

Problem-Solving - Ability to identify and resolve issues effectively: Daily (>75% of time)

The budgeted salary range that the University reasonably expects to offer for this position: $20.50 to $21.50 per hour

Pay Range:

Minimum Salary (Annualized 12 months and 40 hours/week): 42480

Midpoint Salary (Annualized 12 months and 40 hours/week): 53100

Maximum Salary (Annualized 12 months and 40 hours/week): 63720

Minimum Salary (Non-Exempt): 20.43

Midpoint Salary (Non-Exempt): 25.53

Maximum Salary (Non-Exempt): 30.63

Is this position eligible for relocation reimbursement or a signing bonus?: False