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Title: Program Coordinator

VP Area: School of Health Sciences

Department: Nursing

Work Schedule: Fixed daytime hours Monday-Friday

Telework Availability: Occasional Telework Available

FLSA Status: Non-Exempt

Employee Classification: Regular full-time (staff 30+ hours)

Hours per week: 40

Months per year: 12

Fixed Term End Date (if applicable):

Job Purpose:

Manages programmatic administrative activities for students and faculty in the Bachelor of Science in Nursing program. Develops and Coordinates systems and processes to ensure programmatic success and compliance with local/state/federal rules and regulations.

Essential Functions:

• 45% - Academic Planning
  • Develop semester classroom schedules in university system- ACES by applying esoteric knowledge of student cohorts and progression plans, faculty expertise/availability and working with central offices balance school and university needs. 
  • Coordinate with the University Core to manage pre-enrollment of nursing students in core classes.
  • Creates and manages database of BSN cohorts along with tracking of satisfactory progression via grade checks and readiness for graduation.
  • Liaises with Student Affairs Committee (SAC) for students not meeting BSN progression standards.
  • Work with publisher reps and faculty to research, create, and upload BSN textbook list to GU Bookstore per schedule of the bookstore.
  • Works with online vendors to ensure the curricular needs of program are supported.
  • Supports the BSN faculty with room scheduling for student orientations, including creating a master course calendar and rollover of course syllabi for each term.
  • Assists the faculty with exam administration including coordination with the Academic Testing Center.
  • Works with outside vendors (e.g Kaplan, publishers, uniform supplier) to coordinate the attainment or management of products and services provided.
  • Coordinates student program orientation including welcoming/training/supporting prospective and new students.
  • Provides general BSN faculty support as needed and as determined by BSN Program Director.
  • Assists BSN Academic Advisor with 8/9 semester planning process and communication.
  • Serves as a resource and backup for advising questions/issues.
  • Works with the Registrar’s office to coordinate the review and approval of transfer credits to assist students in meeting program requirements. 
• 40% - Business processes and technology
  • Supervises and trains new staff, faculty and work study students on use of all services and programs available to faculty and staff.
  • Coordinates and liaises with IT for set up of access to all required systems (e.g. Kaplan, Core, Osmosis, Canvas, etc).
  • Maintains accurate electronic student files for all BSN students, former and current.
  • Creates and manages workflow and business processes and provides training to stakeholders for greater efficiency of the department.
  • Manages and maintains accurate records and student databases and performs various analyses to report data to leadership as is required per local/state/accrediting agency guidelines (including developing/implementing surveys).
  • Manages programmatic communication and maintains key document storage.
  • Supports various councils/committees including meeting scheduling and logistics, agenda preparation, minute-taking, archiving, follow-up reminders, etc.
  • Supervision and project management for work study students.
  • Collaborates with Budget Officer to manage/maintain physical work environment of Tilford 2nd & 3rd floors. 
• 10% - Student Services
  • Liaises with prospective and current students (and their families) to answer questions, provide resources and troubleshoot issues.
  • Assists with student progression planning and monitoring of grades and requirements for progression and graduation.
  • Assists students with completing post-graduation documentation related to NCLEX in states other than Washington. 

• Additional Duties as Assigned by the Department

Educational Requirement:

Bachelor's Degree or Equivalent Experience

Years of Related Experience Requirement:

1 year

In lieu of the educational qualifications, candidates may qualify with equivalent professional experience at a ratio of one year of experience for each year of required education. 

Preferred Qualifications:

Healthcare background or experience.
Higher Education background or experience.

Physical & On-Campus Requirements:

In-Office Presence - Ability to work on-site in typical office setting and participate in in-person meetings with colleagues: 5 days/week

Standing/Sitting - Ability to remain in a stationary position for a prolonged period: Daily (>75% of time)

Walking - Ability to move about on foot to accomplish tasks: Daily (>75% of time)

Lifting/Carrying - Ability to move or transport objects up to a specified weight (e.g., 50 pounds): Often (50%-75% of time)

Attention to Detail - Ability to focus on detailed tasks for extended periods: Daily (>75% of time)

Problem-Solving - Ability to identify and resolve issues effectively: Daily (>75% of time)

The budgeted salary range that the University reasonably expects to offer for this position: $20.27 - $23.07/hr

Pay Range:

Minimum Salary (Non-Exempt): 20.27

Midpoint Salary (Non-Exempt): 25.33

Maximum Salary (Non-Exempt): 30.40

Is this position eligible for relocation reimbursement or a signing bonus?: No